Submitting Work

How to submit work for consideration

Vtape accepts submissions for possible distribution on an ongoing basis. A submission package must include the following:

  • a preview of the video(s) on a DVD, or Bluray or on a USB key
  • a synopsis for each video submitted
  • a list of public screenings
  • a brief biography; full contact information
  • a CV/videography.

Please indicate whether you already have any other distributors or gallery representation, and, if so, what territories they serve (e.g. United States, Europe, etc.).

Please mail your package to:
401 Richmond Street West, Suite 452
Toronto, Ontario, Canada  M5V 3A8

Preview packages will not be returned unless requested. Materials should be shipped to Vtape in bubble envelopes, and if sent from outside Canada, labeled on the outside of the envelope with the following phrase: DOCUMENTATION OF ARTIST’S WORK FOR CULTURAL/PREVIEW USE ONLY.

The length of time required to respond to submissions will vary depending on workload, number of submissions received, and time of year.

Once an artist has distribution at Vtape, further new works are acquired for the collection as they are produced.

Please explore the Video Catalogue for a broader understanding of the Vtape collection.

Inventory Requirement Once the Artist is in Distribution

Vtape requires the following inventory materials for each video entered into the collection:

  • Quicktime Pro Res or Quicktime Uncompressed 8bit or 10bit file
  • Portable hard-drive
  • 1 DVD copy
  • 1 Blu-ray copy (HD titles only)
  • (optional) Broadcast Tape (HDCAM, Digital Betacam, Betacam SP)

Digital Files

  • Vtape requires a Quicktime Pro Res or Uncompressed 8 or 10 bit file to be used as your digital submaster. Digital files are used for exhibition, password protected online previews, and producing tape submasters when needed.
  • All artists are asked to provide their own hard-drive for ¬storage of their digital content at Vtape.
    (For detailed technical information regarding digital file submission see appendix below)


  • Tape formats extend a video’s versatility of access, while providing greater stability.
  • Tapes also function as a preservation medium.
  • For Standard Definition (SD) titles the following tape formats are acceptable: Digital Betacam, Betacam SP
  • For High Definition (HD) titles the following tape formats are acceptable:

Optical Media

  • Vtape requires one DVD provided by the artist for every title in distribution. DVDs are retained for preview and educational sales. DVDs are required for both SD and HD titles. Additionally, a Blu-ray copy is required for exhibition of HD titles.


  • No bars and tones, slates, or countdown on digital files. Your file should be ready to be exhibited as-is.
  • Provided hard-drive must be powered by USB or Firewire with no additional power source required.
  • HD video should NOT be anamorphic. HD videos should be resolutions of either 1920 x 1080 or 1280 x 720 with square pixel aspect ratios. Do not use resolutions like 1440 x 1080 with anamorphic pixel sizes.
  • PAL vs NTSC files. Pal files are suitable for digital exhibition however they are not useable by Vtape to make tape submasters. Artists working in PAL environments must also provide an NTSC version.